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  • Send a Message to the Team

    Posted on 03 / 28 / 2015

    To Send an Email or Text message to the team just click on the name of your team under Teams menu and click the Send message dropdown. You have an option to either send email or text.
    You will be able to filter who you wish to send the email to by clicking the Show/hide addressees... hyperlink above the subject line

  • Search and Filter Events

    Posted on 03 / 11 / 2015

    To search or filter events use the Advanced Search option under the Events Tab. You can search by Event Type, Team and Time.

    search

     

  • Locations: How to manage or add new

    Posted on 03 / 11 / 2015

    To add a new locaiton to your list just click on the location link on the left. You will see all locations you alredy have. Click on the Red button to add a new location.
    Location View

    For each locaiton the name, city and state is required in order to save the entry.

    To create a link for the map. Please start from https://www.google.com/maps and lookup your location name or address. Copy the url from the top and paste it into the field Map URL.

    Click Save to save your changes.

  • NEW: Send Event to Team (with or without RSVP)

    Posted on 11 / 21 / 2014

    RSVP feature has been a core component of Flux Calendar. Some coaches have asked if they could send event announcements without RSVP request.
    Now you have both options. You decide which one you need. Send option just send the notice of the event. Send w/ RSVP will request the team member to respond.

    Send option (without RSVP)

    Send w/ RSVP option

  • NEW: Download Events

    Posted on 11 / 21 / 2014

    When you have a lot of events to review or wish to share it with someone, it is nice to be able to filter those events and export them. Now we have that feature for you. On the top of Events on the right you have an Add new box with an dropdown option. Select Export to download your selection to an Excel file.

  • BEST BRACTICE: Cancel an Event and Reschedule.

    Posted on 11 / 02 / 2013

    There comes a time when you need to reschedule and event. Which translates into two tasks: The current event gets Cancelled and the new event need to be Scheduled.

    Here is the best way to handle that.

    First, locate the event that needs to be cancelled and click Repeat under the blue dropdown arrow. Select Weekly or Daily to repeat the event a week out or a day out (if you event is a different date you can change that later)

    Now press Do repeat. Now locate the original event click edit and mark it cancelled. At this time you may also want to put in some notes that the event is rescheduled to a later specified date. Then locate the previously repeated event and make sure all Date, Time and Place are correct. You may also put note here stating that this is a makeup for the previously cancelled event. Your end result should look something like this.

    Cancel and Reschedule

  • FEATURE: Repeat an Event and Recurring Events

    Posted on 11 / 01 / 2013

    When establishing your schedule, practices generally occur on regular bases at the same facility (for example every Tuesday between 7:30-8:45PM). There is a tool for this in Flux Calendar called Repeat. Here is how it works:
    When you click on the blue dropdown arrow on the right and select repeat, it will take you to the Repeat Function.

    Repeat Dropdown

    There are two options to specify.

    • The interval: Weekly or Daily.
    • The length of repeat: End repeat by a specific date or repeat for so many occurrences.

    In all cases you will get a preview of the result below before you press Do repeat.

    Repeat Function

    Once you press Do repeat your selection will commit.

  • HOW TO: Setup an Event

    Posted on 10 / 10 / 2013

    Each Event consists of elements that make up the complete information. You may not use all components but they are available if you need them.
    Please reference the following diagram for field designations.

    Event Explained 

    To create a new event, just click New Event under Events. With the guidance of list boxes the setup of an event takes seconds.

    Create Event

    Make sure you set your status as one of the below in order for the event to show on the public facing calendar.

    The options are: 

    • Open – admin only option to show time slot reserved. It is NOT visible to public viewers.
    • Pending - shows with green background to alert that the event is not confirmed.
    • Confirmed – All good.
    • Cancelled – shows with red background to alert of cancellation

    Event Status

    At the end make sure you hit Create (or Save if editing)

  • HOW TO: Create a Team

    Posted on 10 / 10 / 2013

    One of the most important components of Flux Calendar is Team.

    Each Team belongs to a Division. Division is grouping of Teams of similar age or sports. While this grouping is optional you must have at least one Division created. All Teams can belong to the same division.
    To create a Team is simple. Click on the Team tab and click New Team. Select the Division and give it a Team name and hit Create.

    Creat Team